Setting Up Lease Files in Dotloop

Setting Up Lease Files in Dotloop

When handling rental listing transactions, it’s important to create the correct Dotloop files and follow Dalton Wade’s escrow and commission procedures. This guide applies to all Dalton Wade states, with state-specific escrow account details listed below.

Setting Up the Lease Listing Loop
  1. In Dotloop, create a new loop.
  2. Choose Rental List Side (you are listing the property for lease).
    • Select the appropriate MLS option for your board (if applicable).
  3. The Listing for Lease template will load required folders and documents. Click View Loop.
  4. Fill and sign all required and optional documents and addenda that is needed and send to our compliance team for Phil or Kevin's initials/signature. If broker's initials are missing, the folder will be returned.
Escrow Deposits
If Dalton Wade is holding escrow:
  1. Collect check(s) for deposits (e.g., first month’s rent, security deposit, pet deposit).
  2. Deposit into the appropriate Chase Bank Rental Escrow Account (see below).
  3. On the deposit receipt, write the property address.
  4. Take a photo of the receipt and convert it to PDF (apps like CamScanner are helpful).
  5. Upload the PDF receipt to Dotloop.
  6. Complete the DW Rental Escrow Deposit Receipt form.
  7. Notify Miles by email (miles@daltonwade.com) with:
    • Tenant name
    • Date of deposit
    • Amount deposited
    • Property address
If Dalton Wade is not holding escrow:
  • These steps are not required.
⚠️ Important: Never give Dalton Wade account information directly to tenants. Agents must make deposits themselves.
Rental Escrow Account Information
Florida – Chase Bank
  • Deposit Account #: 707397397
Alabama – Chase Bank
  • Deposit Account #: 707505668
Commission Disbursement (CDA)
When completing the CDA for lease transactions:
  • Line 1: Payable to Dalton Wade (your DW fee).
  • Line 2: Payable to you (your commission/payment). Specify delivery instructions (check or ACH).
  • Line 3: Payable to landlord (if funds are due). Include full address or ACH instructions.
💡 If the landlord is holding escrow and no funds are due to them, you do not need to list the landlord on Line 3.

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