Clear Cooperation Policy/Delayed Distribution Updates – MLS Guidance + Forms in Dotloop

Clear Cooperation Policy/Delayed Distribution Updates – MLS Guidance + Forms in Dotloop

The National Association of Realtors (NAR) recently updated the Clear Cooperation Policy, giving each MLS the authority to decide how the policy will be implemented at the local level. To help our agents stay compliant and avoid confusion, Dalton Wade has reached out to every MLS we belong to and compiled their official responses here. This article serves as a central resource where you can quickly find your MLS, review the specific rules or procedures they’ve put in place, and access any required forms or documents. Simply first find your state, and then the MLSs will be listed in alphabetical order. We will continue to update this page as additional guidance is provided.

Please note: At this time, Dalton Wade is not allowing delayed distribution and our listing will be distributed to all other office and all 3rd party websites. If, for some reason, your seller doesn't want the listing to be out to the public, you would check office exclusive when entering the listing in the MLS.

To find all forms that are named in Dotloop:
  1. In your Listing loop, look for the new placeholder called "Clear Cooperation Policy/Seller Marketing Disclosure" located in the Listing Docs Folder.
  2. Hover over the word "Optional" and press Add Document (on the left side).
  3. Select Templates.
  4. Scroll to the correct listing docs folder:
    1. List Residential: Initial Docs folder for Florida
    2. Residential Listing Placeholders folder for Tennessee agents.
    3. Residential Listing folder for Alabama agents.
    4. Listing: Residential folder for Texas agents.
    5. List Side: Residential folder for North Carolina agents.
  5. Find the document you need for your MLS (various ones are listed below!)
  6. Fill out the form and send it to your client(s) for signature.

Alabama

SAAR MLS (Southeast Alabama Association of REALTORS®)

  1. Resources provided:
    1. The following is an excerpt from the SAMLS Rules and Regulations concerning Clear Cooperation.  We did not implement delayed listings.
    2. Section 1.01  Clear Cooperation
      Within one (1) business day of marketing a property to the public, the listing broker must submit the listing to the MLS for cooperation with other MLS participants. Public marketing includes, but is not limited to, flyers displayed in windows, yard signs, digital marketing on public facing websites, brokerage website displays (including IDX and VOW), digital communications marketing (email blasts), multi-brokerage listing sharing networks, and applications available to the general public.   Any listing agent violating this section shall be assessed $500 for the offense and for each offense thereafter. (Adopted 11/19) 

Valley ML

  1. Resources provided:
    1. Office Exclusive Listing: If the seller refuses to permit the listing to be disseminated by the MLS, the Participant may then take the listing (office exclusive), and such listing shall be entered into the MLS, but will not be disseminated to other Participants. Office Exclusive listings are listings that are to be promoted and sold only within an individual brokerage office.
      Office Exclusive listings are an essential option for those sellers who are concerned about privacy and wide exposure of their property being for sale.
      An office-exclusive listing will not be included with other similar properties when MLS members perform a search for available inventory in the area and price range where properties meet the office-exclusive criteria.
      The property may not be included or automatically updated on national and/or local Broker websites.
      MARKETING: In an office exclusive listing, direct promotion of the listing between the broker and licensees affiliated
      with the listing brokerage, and one-to-one promotion between these licensees and their clients, is permitted. However, no public marketing is allowed in this status.
      If an Office Exclusive listing is publicly marketed, the status must be changed from Office Exclusive to an Active status within one (1) business day of any public marketing.
      SHOWINGS: At Broker and Client's Discretion
      DOCUMENTATION: Filing of the listing should be accompanied by the “Office Exclusive Addendum” form signed by the seller indicating that he/she does not desire the listing to be disseminated by the service
      NOTE:
      Failure to submit the required Office Exclusive Addendum form within three (3) business days, excluding weekends or federally recognized holidays, upon the latter of the dated signature of the owner(s) of record or their designee will result in a penalty fine as outlined in the ValleyMLS Penalty Policy.
      Coming Soon: Coming Soon status is a temporary status and is limited to 5 Calendar days.
      • An executed MLS listing agreement must be on file.
      • Seller requests and authorizes Broker to utilize the “Coming Soon” status in the MLS system while the Property is being prepared for sale and marketing.
      • The Property will be entered into the MLS in Coming Soon status and in accordance with the MLS rules.
      • If seller elects not to sign the Coming Soon addendum, then no Coming Soon sign, rider or advertising on the property, representing Coming Soon, or any variation thereof, can take place until the home is Active in the Multiple Listing Service.
      • The “Coming Soon” status is a temporary status and requires an “Expected On-Market Date” no more than 6 days in the future. The listing may be changed to an Active status prior to reaching this date, but it will automatically change to an Active status on the morning of your Expected On-Market date OR the 6th day it has been in the MLS, whichever is sooner.
      • The “Expected On-Market Date” of a listing in Coming Soon status will be published on all subscriber and agent displays of MLS data by MLS (e.g., listing reports, valleymls.com, etc.).
      • If the property is ready and available prior to the Expected On-Market Date, the status of the listing can be updated to “Active” in the MLS.
      • Coming Soon listings do not calculate Days on Market (DOM) while in this status, however, once the status is active DOM count will begin to accumulate.
      • Coming Soon listings must have a minimum of one CURRENT front exterior photo or rendering, aerial photo, or water view of the property. Front exterior photos must show a majority of the total home/building and the broker’s yard signage may not be visible in the photo/image. No people can be visible in the listing photos.
      A listing broker may not re-list a property in COMING SOON status unless:
      • The listing has been in EXPIRED or CANCELLED status for over 60 days, or
      • The property is listed with a new brokerage firm, or
      • The property has been sold/closed or rented
      • Listings may not be transferred from any other status to COMING SOON.
      MARKETING: Coming Soon listings can be promoted (as coming soon) on MLS Public Website only. Agents may also display a yard sign and may advertise coming soon listings on social media once the property is listed in the MLS.
      Coming soon listings will be excluded from distribution to third-party sites.
      SHOWINGS: No showings are allowed during the time the property is listed in Coming Soon Status. A penalty will be assessed to the Listing and Buyers Agent for any showings that occur during the time in this status.
      DOCUMENTATION: The COMING SOON ADDENDUM MUST be attached to the listing (or otherwise provided to ValleyMLS.com) within 3 working days of entering the property into the MLS.
      Delayed Marketing Listing: Where the seller has directed the listing broker to delay the public marketing of their property through IDX and syndication for zero (0) days. A delayed marketing exempt listing shall be filed with the MLS, subject to its local filing rules, and disseminated to other MLS Participants and Subscribers. The listing broker shall not be precluded from marketing the delayed marketing exempt listing in a manner consistent with the seller’s choice.
      Note: The Delayed Marketing Option is not applicable due to the election of zero (0) day delay.
      DOCUMENTATION:
      The filing of an exempt listing (office exclusive or delayed marketing) with the MLS must be pursuant to a certification, signed by the seller, obtained by the listing broker which includes:
      • disclosure about the professional relationship between the Participant and the seller;
      • acknowledgement that the seller understands the MLS benefits they are waiving or delaying with the exempt listing, such as broad and immediate exposure of their listing through the MLS; and
      • confirmation of the seller’s decision that their listing not be publicly marketed and disseminated by the MLS to other MLS Participants and Subscribers as an office exclusive listing or that their listing will not have immediate public marketing through IDX and Syndication as a delayed marketing listing.
  2. "Valley MLS - Coming Soon Addendum" form has been added to Dotloop.
  3. "Valley MLS - Office Exclusive Addendum" form has been added to Dotloop.

Florida

CATRS MLS (Capital Area Technolgy & REALTOR® Services)

  1. Resources provided:
    1. As allowed by NAR policy, CATRS has an established compliance process. Once any public marketing of a property occurs, the listing agent is required to enter the property into the MLS.
    2. Our "Coming Soon" status enables this while allowing limited marketing to other MLS Participants and Subscribers. This status does not syndicate to public-facing third-party websites and may be used for up to 14 days.

Citrus MLS (REALTORS® Association of Citrus County, Inc.)

  1. Resources provided:
    1. RACC has opted to not implement the new DMEL policy. We will continue to abide by the Clear Cooperation Policy.

CPAR MLS (Central Panhandle Association of REALTORS®)

  1. Resources provided:
    1. In compliance with NAR’s Multiple Listing Options for Sellers policy, CPAR has introduced a required ‘Multiple Listing Options for Sellers Disclosure & Authorization’ Form to better inform sellers about the characteristics, visibility, and limitations of the Active, Coming Soon, and Office Exclusive listing options. While these listing statuses are not new, CPAR is enhancing the Coming Soon status to support modern brokerage marketing needs, including optional broker website display and VOW inclusion. CPAR’s approach supports seller preferences while upholding clarity, fairness, and transparency in MLS marketing.
  2. "CPAR MLS - Multiple Listing Options for Sellers Disclosure & Authorization" form has been added to Dotloop. 

Daytona MLS (Daytona Beach Area Association of REALTORS®)

  1. Resources provided:
    1. Updated MLS Exclusion Form
      We’ve updated the MLS Exempt Listing Designation and Disclosure Form, and it's now available for your use. Please review the form and use this version moving forward.
    2. Click here to read the Quick Guide to Delayed Marketing to Public: https://drive.google.com/file/d/1zGnt_8ZIi9FP3GKCM9cohGXsIQjoOg2Q/view
  2. "Daytona MLS - MLS Exempt Listing Designation and Disclosure Form" form has been added to Dotloop. 

Emerald Coast MLS (Emerald Coast Association of REALTORS®)

  1. Resources provided:
    1. We already require a form for an Office Exclusive, which we call a Non-MLS Listing. We have updated that form and the same form will be available to agents for Coming Soon (Delayed Marketing) listings, but we do not plan to require the form be submitted for Coming Soon unless an agent is audited for a specific listing. 
    2. The new form will be in the Registration of Non-MLS Listing Form and in the help section text of the Coming Soon status. As of 09-23-2025: It has not been posted, they are awaiting approval by the Board but it has been approved by our legal Counsel. Emerald Coast MLS hopes to have it posted by the beginning of next week.

Forgotten Coast MLS (Forgotten Coast REALTOR® Association)

  1. Resources Provided:
    1. NAR has instituted a new policy, MLS Options for Sellers, which will work in conjunction with the Clear Cooperation Policy. There is an optional portion of this policy called, Delayed Marketing Exempt Listings, which each MLS has the unfettered local discretion not to implement. The MLS committee with the approval of the Board of Directors chose not to implement this option. Rationale: FCRA already allows Coming Soon Listings.

      This new policy does mandate that as of October 1st, all Office Exclusive Listings must have the attached disclosure signed by the seller, the listing agent and the broker. This disclosure will also be uploaded to the documents section of the Navica MLS site.
  2. "Forgotten Coast MLS - Office Exclusive Disclosure" form has been added to Dotloop. 

Miami MLS

  1. Resources Provided:

    1. To clarify, what the National Association of REALTORS® (NAR) adopted earlier this year was a new MLS policy called “Multiple Listing Options for Sellers.” NAR’s stated goal with this new policy is to give sellers more control over when and how their properties are shared publicly through data feeds. Each MLS, including MIAMI Association of REALTORS’ (MIAMI) Southeast Florida Multiple Listing Service (SEFMLS), had to decide if and how this would be implemented.

       

      MIAMI worked to ensure there will be no significant changes to the SEFMLS Rules so that you can keep doing what you do best: focusing on real estate and your business.

       

      MIAMI’s current options already satisfy NAR’s new policy requirements while providing sellers (and, by extension, buyers) with multiple ways to market, sell, and lease their properties. The minimal changes are a result of months of careful consideration, research into what is best for the South Florida market and MIAMI’s unique membership, nearly 3,000 survey responses from MIAMI members, and dozens of one-on-one broker/manager meetings.

       

      The Corporate Board of Directors approved the changes to the SEFMLS Rules on August 21, 2025. But, the updates go live in the SEFMLS on October 14, 2025, giving you time to review and prepare.

       

      #1 No new statuses

      There are NO new statuses. The SEFMLS is maintaining the same statuses that are currently available. For a quick reference guide on the statuses and listing types, click HERE.

       

      #2 Updated “status” input sheet in the SEFMLS

      You WILL see an updated “status” input sheet in the SEFMLS – see below for a draft of what you will see upon entry of a listing starting October 14, 2024. Status definitions will be clarified. Read more below about the option for “Active – Display on Internet N.”



                   

      #3 “Active – Display on Internet N” is not new, but it has a new home

       As you can see above, the option to select either “Active – Display on Internet N” or “Active – Display on Internet Y” will now be on the “status” input sheet. Previously, SEFMLS Participants and Subscribers already had the ability to use “Active – Display on Internet N.” It was just harder to find. This means that the listing is available to ALL SEFMLS Participants and Subscribers but is NOT publicly distributed. Now, it is simply easier to find.

       

      #4 Clarifications to “Coming Soon Status”

       MIAMI is keeping the “Coming Soon” status. A listing can be in this status up to 21 days. In this status, days on market do not accrue, no showings or open houses are permitted, public marketing is permitted, and the listing is publicly distributed. Listing brokers must submit the updated signed Seller Authorization Form: Coming Soon Status to comingsoon@miamire.com. What’s new is that offers may both be presented and accepted – but status changes must be reported within 1 business day of accepting an offer (Rule 4.5).

       

      #5 No changes to “Office Exclusive” listings

      There are no additional changes to “Office Exclusive” listings since the August 17, 2024, updates to the SEFMLS Rules. Entry into the SEFMLS is not required. Public marketing is permitted. Listing brokers must submit the updated signed Seller Authorization Form: Office Exclusive Listings to mls@miamire.com within 2 business days of the effective date of a listing agreement (Rule 15.1.1). The updated MLS Fine Schedule is here.

       

      #6 Revised “Seller Authorization Forms”

      A revised “Seller Authorization Form” is required for all listings in “Coming Soon” status (send to comingsoon@miamire.com) and all “Office Exclusive” listings (send to mls@miamire.com). They must be submitted within 2 business days of the effective date of a listing agreement. Pursuant to NAR’s new policy, it requires disclosure to sellers about the potential risks of option out from exposure the SEFMLS provides to their listings. It also requires that the seller and broker release MIAMI from liability from the use of these options. NOTE: These are new forms, but they do not require you to amend your listing agreements (however, you will want to make sure that your listing agreements are consistent with the new forms).

       

      #7 NEW reference guide: “Listings: Where Do They Go? What Are the Rules?”

      We created a one-page reference guide for you to share with your offices. It lists all possible statuses and listing types in the SEFMLS Rules and explains how they are distributed publicly (or not) and what the rules are for each.

       

      #8 Other updates

      Rule 15.1.1     Listings must be entered into the SEFMLS within 2 business days of the effective date of the listing agreement.

       

      Rule 15.1.10   Removed references to obsolete input fields.

       

      Rule 15.8         Clarifies that audits are “document verifications” and that MLS Participants and Subscribers have 2 business days to respond, if audited.

       

      Rule 15.9.1     Clarifies the purpose of the “Status Change Form” – it is only a reporting mechanism to the SEFMLS. It does not modify the terms of or cancel agreements, like listing agreements.

       

      Rule 15.9.4     Clarified “OK to Advertise” requirements to ensure that those displaying others’ listings outside of the SEFMLS are complying with the options the listing broker selected (or changed) in the SEFMLS.

       

      Rule 22.5.5     Sharing of listings through VOW, IDX, and third-party sites may be augmented with information about the properties from other sources (like property characteristics, sales price, demographics, flood data) to appear on the same search results (sources must be identified) UNLESS the listing broker provides contrary written instruction to each third-party aggregator.

       

      Rule 24.23      MLS Participants and Subscribers cannot share their usernames and passwords for others to log into or use the SEFMLS. Violations of this Rule will lead to serious fines under the SEFMLS Rules – starting at $5,000 for the first violation – in addition to the liquidated damages in the MIAMI Membership Agreement.

       

      Rule 30.4         Added “Brokerage Only – PDAP” (Participant Data Access Policy) to the types of data feeds available to MLS Participants and subscribers. It is available only for a brokerage’s own listings, subject to a data license agreement. This was already an option and was added for consistency.

       

      Rule 30.5.7     Clarified that data feeds require and are subject to a data license agreement.

       

      Rule 31.2.5.1  Owner must direct the listing broker in writing to withhold property address from VOW.

       

      __________________________

      YOUR MLS – YOUR CHOICE!

       

      This decision reaffirms that the SEFMLS Rules remain in alignment with MIAMI’s mission: to provide a trusted, transparent, and professional marketplace that empowers members, protects consumers, and strengthens the integrity of real estate transactions.

       

      Here are some resources for your brokerage, as well as all the scheduled upcoming education:

       

      Even though the changes are minimal, we want to ensure you have the tools to continue doing business at the speed of NOW.


      As always, if you have any questions, do not hesitate to contact the Legal Department (legal@miamire.com) and/or the MLS Department (mls@miamire.com).

  2. "Miami MLS - Seller Authorization Form: Coming Soon Status" form has been added to Dotloop. 

  3. "Miami MLS - Seller Authorization Form: Office Exclusive Listings" form has been added to Dotloop. 

NABOR - Southwest FL MLS (Naples Area Board of REALTORS®)

  1. Resources provided as of 09-22-2025:

    1. NAR changed that policy in May and the new ones starts by September 30th.  After  September 30th, if a seller wished to keep the property of MLS (even for a set period of time) a new disclosure will need to be signed.  Our Legal Resources committee is almost finished with the new form, but we will not publish it until later in September. You will need to keep it, as we may ask for it at any time.

       

      Currently a form is not required.  If you are not entering the listing in the MLS for a period of time, be aware that you are not permitted to market publicly.  This includes a sign on the property, social media coming soon posts, email blasts and group text.  You can share with your office and one on one conversations with other agents.

       

      If caught marketing, the listing must go in the MLS in 1 business day or you could be fined $500.

       

      Once we have the date that our system is being updated and the new form, we will be marketing it out to the brokerages.

  2. Form will be placed in Dotloop after it is provided.

NEFAR Real MLS

  1. Resources provided:
  2. "Real MLS - Seller Controlled Marketing Disclosure Form" form has been added to Dotloop.

North Florida MLS

  1. As of 09-26-2025: The North Florida MLS BOD adopted Section 1.3 and are allowing an up to 5-day delayed marketing period for sellers who want their listings withheld from IDX. This takes effect 10-01-25. Sellers choosing this option will need their agent to file a disclosure with the MLS. We hope to have that available on our MLS program Navigator by Wednesday. Listings must still be submitted to the MLS within 1 business day unless it's being marketed in-house.

Pensacola MLS

  1. There are no changes for Section 1.01 of the PARMLS Rules & Regulations (Clear Cooperation).  You can find our procedures for the MLOS in Section 1.3 of the PARMLS Rules & Regulations.

St. Johns / St. Augustine MLS (St. Augustine & St. Johns County Board of REALTORS®)

  1. Resources provided:
    1. NAR has added a new listing option, Delayed Marketing Exempt Listings. In August our Board and MLS communicated our adoption of the policy. You can find that policy here.  In addition, you can review our current FAQ document which I have attached to this email.  We will also have a disclosure that will be available. As of 09-23-2025: We are working on the finalize the document, it is not available at this time.  We will communicate all of this again to our subscribers once the new fields are available in listing input.
    2. The document that was attached can be found below this article.

Stellar MLS

  1. Resources provided:
    1. The current MLS Clear Cooperation Policy (CCP), established by the National Association of REALTORS® (NAR) requires that listings be submitted to the Multiple Listing Service (MLS) within one day of being publicly marketed.
    2. Recently, NAR has adopted a new policy, Multiple Listing Options for Sellers, which exists in conjunction with Clear Cooperation and other MLS policies to provide sellers and their agents more options and choice when marketing a property, while also supporting fair housing by providing buyers and their agents with equal access to important MLS property information.
    3. What's Changed: Delayed Distribution Listings
      1. In accordance with the Multiple Listing Options for Sellers policy recently adopted by NAR, Stellar MLS has adopted its own policy: Delayed Distribution Listings. A Delayed Distribution listing will delay public marketing by cooperating MLS Broker Participants and their agents (through IDX and syndication) for five calendar days. 
    4. Requirements:
      1. The property owner must sign the Multiple Listing Options for Property Owners form acknowledging their understanding of the MLS benefits they are waiving by delaying the distribution of their listing, such as broad and immediate public exposure of their listing through IDX/syndication sites.
      2. The listing must be entered into Matrix within five business days of the contract date, or within one business day of public marketing.
      3. The listing will not be included in distribution to IDX or syndication sites during the delay period.
    5. For more information, please visit their website page here: https://www.stellarmls.com/DelayedDistribution
  2. "Stellar MLS - Multiple Listing Options for Property Owners Form" form has been added to Dotloop

Georgia

FMLS (First MLS)

  1. Nothing actually has changed on the FMLS end. FMLS is not governed by NAR; however, we review their changes accordingly and update our rules to align with their policies to some extent. 

    Iif you market a property, then per FMLS Rule 3.1, if the property is in our compulsory listing area, and there is an exclusive listing agreement it it must be input into the listing system within 48hrs. If you do any marketing of the property that then changes it to being it must be put into the listing system within 24hrs of it being marketed. (https://www.fmls.com/rules-and-regulations#Rule3)

    The IDX (Internet Data Exchange) allows listings to be picked up by 3rd party sites, such as Zillow and Realtor.com. However, with the IDX, it is an all-or-none syndication, where you cannot specify it to go to only specific website pages, meaning they cannot choose for it to not filter to Zillow or vice versa not filter it to Realtor.com only. It is on an open exchange for any 3rd-party real estate site to pick up the listing from FMLS. The way you can check is if you run a Google search of the property address and its current listing number, Google will display on its Search query which websites picked up the listing from the IDX to display on their pages. 
    https://kb.fmls.com/portal/en/kb/articles/all-about-fmls-data-distribution and https://www.fmls.com/rules-and-regulations#Rule13

    In summary, as long you you follow FMLS Rule 3.1 and you allow the IDX to be turned on for any listing (found in the listing input under the option "Allow Internet Display") you will be compliant under FMLS policies.

GAMLS (Georgia MLS)

  1. As of 09-22-2025 - This is currently being worked on. There should be an update by the first of next week. More information to come.

Northeast Georgia MLS (The Northeast Georgia Board of Realtors®)

  1. Resources provided:
    1. Marketing of a property without it being immediately entered into the MLS.
      NEGBOR: 8.0 Clear Cooperation Policy states that within one (1) business day of marketing a property to the public, the listing broker must submit the listing to the MLS for cooperation with other MLS participants. Public marketing includes, but is not limited to, flyers displayed in windows, yard signs, digital marketing on public facing websites, brokerage website displays (including IDX and VOW), digital communications marketing (email blasts), multi-brokerage listing sharing networks, and applications available to the public. (NEGBOR® MLS Rules & Regulations Section 1.0.1) * Reporting of properties not in compliance with the 8.0 Clear Cooperation Policy: Members shall provide to the NEGBOR® staff via email a.) the full address of the property; b.) picture of the property; c.) any public marketing materials representing the property such as picture of yard signs, URL for the property, email, flyers, screenshots of any social media posts, etc.; d.) the listing Brokers/Agents name and brokerage name; e.) any other information so as to reasonably insure correct identification of the property.

      Sellers deciding where they want their listing to be displayed, including 3rd party sites such as Zillow or Realtor.com.
      NEGBOR: In the listing input fields there is a field titled “Display on Internet” with a toggle yes or no button.

South Georgia MLS

  1. Resources provided:
    1. We have updated our policy to add delayed marketing, however, we requested “0” days to allow a listing to be marketed before adding to MLS.
    2. Please review the attached "2025 RULES AND REGULATIONS FOR SOUTH GEORGIA MLS, INC. SEPARATELY INCORPORATED BUT WHOLLY-OWNED BY THE VALDOSTA BOARD OF REALTORS®, INC." document that is at the bottom of this article in the attachment section.

Southwest Georgia MLS

  1. Resources provided:
    1. Please review the attached "SOUTHWEST GEORGIA MLS RULES AND REGULATIONS – 2025" document that is at the bottom of this article in the attachment section.
      1. Clear cooperation starts on page 10.

North Carolina

Canopy MLS

  1. Resources Provided:

    1. On Mon., Sept. 8, we announced policy and system changes approved by the Canopy MLS Board of Directors at its August meeting. 
       
      Canopy MLS is implementing the following immediately:

      Clear Cooperation Policy (CCP) Update:

      • The submission requirement will remain at one business day. Canopy MLS will also adopt the interpretation that private one-to-one, agent-to-agent communications about listings do not trigger CCP. [See Note 2 to the Canopy MLS Rules and Regulations, Section 1.1.2]

        For example, the listing agent may now communicate privately, one-to-one, directly with another agent in a different firm about a listing without triggering CCP. However, multi-brokerage communications about a listing will constitute public marketing under CCP. 

      Firm Exclusive Agreement Update:

      • The Firm Exclusive Agreement will be updated to allow agents and brokers within the listing brokerage’s firm to share listings directly with their clients and customers through one-to-one relationship communications.  [See Firm Exclusive Agreement (Revised 8/28/2025)]

        This change is tied to the new interpretation and reflects changes made to our own MLS form that agents use to register a Firm Exclusive listing with the MLS. This is not a change to the listing agreements agents currently use.  We had already allowed communication about Firm Exclusive listings to be shared with clients; we clarified that this also includes customers.

      Read the full announcement about additional changes coming later this year and early next year.


      We have also published this additional information: https://support.canopymls.com/kb/article/915-clear-cooperation-policy-update/

  2. "Canopy MLS - Firm Exclusive Agreement" form has been added to Dotloop

Longleaf Pines MLS

  1. As of 09-24-2025: The MLS Director has said "Currently Longleaf has made not changes.  Our MLS Committee meets tomorrow and will be making a final decision on what or if they plan to do anything."

Tennessee

East Tennessee REALTORS® MLS

  1. Resources Provided:

    1. We have chosen not to implement DMEL.  We are not making any changes to the ETNR MLS. 

      Our system already provides:

    2. Coming Soon status, available for up to 5 days before going Active.

    3. Office Exclusive listings, which are visible only to agents within the firm.

    4. The option under the Broker Distribution tab to mark, on a listing-by-listing basis, that the seller does not want their property displayed on the internet.

Please note: a Participant cannot designate all of their listings to be withheld from the internet. This option is available only on an individual listing basis at the seller’s request. If a Participant refuses on a blanket basis to permit IDX display of that Participant’s listings, then that Participant may not display the aggregated MLS data of other Participants on an IDX site


The Clear Cooperation rule is still in place:

Section 1.01 CLEAR COOPERATION: Within one (1) business day of marketing a property to the public, the listing broker must
submit the listing to the MLS for cooperation with other MLS participants. Public marketing includes, but is not limited to, flyers
displayed in windows, yard signs, digital marketing on public facing websites, brokerage website displays (including IDX and
VOW), digital communications marketing (email blasts), multi-brokerage listing sharing networks, and applications available to the
general public.

Note: Exclusive listing information for required property types must be filed and distributed to other MLS Participants for
cooperation under the Clear Cooperation Policy. This applies to listings filed under Section 1 and listings exempt from distribution
under Section 1.3 of the NAR model MLS rules, and any other situation where the listing broker is publicly marketing an exclusive
listing that is required to be filed with the service and is not currently available to other MLS Participants.

Failure to add a listing within one business day shall result in a $1,000 to the Listing Agent and one warning to the principal broker
for the first violation. A second violation will result $5,000 to the Listing Agent and $5,000 to the Broker

MAAR MLS (Memphis Area Association of REALTORS®)

  1. Resources Provided:

    1. New Policy: Multiple Listing Options for Sellers
      NAR has adopted a new policy, reviewed and approved by the MAAR Board of Directors, requiring MLSs to adopt the Multiple Listing Options for Sellers policy, which is intended to provide sellers with more control while preserving the Clear Cooperation Policy (CCP).

      MAAR’s implementation includes:

      • Office Exclusive Listings (Required by NAR): Still allowed, with updated certification language.
      • Delayed Marketing (Optional under NAR): MAAR will not implement this option. Agents can continue to control listing dissemination using the IDX Include field.
      • Revised Office Exclusive Certification Form: This form now includes clearer language to confirm the seller’s informed consent and acknowledgment of benefits being waived and is required for use on all Office Exclusive listings.

      View More Details on the Multiple Listing Options for Sellers Policy
      View Release Notes
      View the New Office Exclusive Form
      View the Redline Rules (page 8)

      If you have any questions or need assistance, contact MLS Support at       mlssupport@maar.org.


    2. Currently, communication has been released as a pop-up on Paragon/MLS messages. The user can review the policy action items by selecting “Learn More” for details. Or simply click here: https://app.noterouter.com/message?id=20945560-66c2-4714-96e9-8c958609c4e6
  3. "MAAR MLS - Office Exclusive Certification" form has been added to Dotloop. 

Realtracs MLS

  1. Resources provided:

    1. 2.6 Entry Timeframe. Exclusive listings must be entered into Realtracs within forty-eight (48) hours after all necessary signatures have been obtained and include all required information. Exempt Listing must be entered in Realtracs within forty-eight (48) hours after all necessary signatures have been obtained and must, at a minimum, be entered with an Incomplete status and include the address, listing agreement execution date and the “Sellers Instruction Not to Disseminate Property Information Through Realtracs” form.

      Exempt Listing Form

      All Realtracs Rules

      Realtracs Infraction & Fine Schedule

      If the listing is not an exempt listing, you still have the choice of how you would like Realtracs to market the listing. When inputting a listing in Realtracs, you have 3 options when it comes to the Marketing section.

      1. Syndicated – Maximum listing visibility. Seen by Realtracs subscribers, consumers on realtracs.com, and shared with 3rd party listing search portals. (Can switch to Not Syndicated any time while in Coming Soon/Hold, Active or Under Contract Showing status)
      2. Not Syndicated – Only Realtracs subscribers can view and share the listing. Not shared with consumers on realtracs.com or 3rd party listing search portals. (Can switch to Syndicated at any time while in Coming Soon/Hold, Active or Under Contract Showing status)
      3. Office Exclusive – Only individuals in your Company can view and share the listing. (Can switch to Not Syndicated or Syndicated at any time)
  2. "Realtracs MLS - Seller’s Instruction Not To Disseminate Property Information Through Realtracs" form has been added to Dotloop. 

Tennessee/Virginia Regional MLS

  1. Resources Provided:

    1. Dear TVR MLS Members,

      We want to bring your attention to a few important changes to the TVR MLS Rules and Regulations. If you have any questions, please email support@tvrmls.com.

       Multiple Listing Options for Sellers

      • Office Exclusive Listings
        • Must be filed with the MLS within 3 business days.
        • Click Here for Office Exclusive Waiver
        • No public marketing is permitted (signs, social media, email blasts, etc.).
        • If the property is publicly marketed, it must be entered into the MLS within 1 business day.
        • Office Exclusive listings cannot be entered into the MLS once the property is under contract or closed.
      • Delayed Marketing
        • TVR MLS will not be implementing Delayed Marketed Listings.

      Active Status Exception Policy

      • Active Status Definition: A listing must be available for showings if it is in Active status.
      • Exception: A listing under contract with a first right of refusal (due to a property-to-sell contingency) may remain Active only if the first right of refusal is stated as the first sentence in Public Remarks.
      • Once the first right of refusal is removed, the listing is no longer eligible to remain in Active status.
      • Fines for Violations:
        • 1st violation: $250
        • 2nd violation: $500 + mandatory education
  2. "TN/VA MLS – Office Exclusive Waiver" form has been added to Dotloop. 

Texas

CHCBR MLS (Central Hill Country Board of REALTORS®) 

  1. Resources provided:
    1. Please review the attached "RULES, REGULATIONS, POLICIES, & PROCEDURES
      CENTRAL HILL COUNTRY BOARD OF REALTORS®, INC.MULTIPLE LISTING SERVICE
      (Amended May 2025)" document that is at the bottom of this article in the attachment section.
      1. CHCBR specifically calls out Section 1.01 and 1.3.
    2. They remind agents: When an agent enters a listing, they can click ‘yes or no’ to display the listing on the internet.  This controls whether the listing is marketed to 3rd party sites.
    3. Please take the MLS training for addition overview of policies and regulations here.

GEPAR MLS (Greater El Paso Association of REALTORS®)

  1. Resources Provided:
    1. Members adding listings will be able to enable a Delayed Marketing Period which will limit the syndication of their listings for up to 3 days. During the Delayed Marketing Period the listing will not be syndicated out to any websites via IDX feeds.
    3. There is no specific form provided by the MLS. GEPAR believes Texas Realtors is still working on a form that would be acceptable but as long as it meets the requirements it will be acceptable.

LAR MLS (Lubbock Association of REALTORS®)

  1. As of 09-22-2025: At this time we have not made any changes to the Clear Cooperation Policy. If we do, we will be sure to announce it to membership. 

The Odessa Board of REALTORS® (Hosted by Navica)

  1. Resources Provided:
    1. The National Association of REALTORS® has adopted mandatory policy changes that take effect tomorrow, September 30th. Below is a summary of those changes. Please note: if sellers are not properly informed when signing a ‘Delayed Marketing’ disclosure, some of these changes could unintentionally create marketing issues for them. Be sure to review these updates with your sellers from the very beginning.
       
      The new ‘Delayed Marketing Exempt Listings’ policy allows sellers to postpone the public marketing of their property. This means their listing will not immediately appear on the MLS IDX feed or be syndicated to third-party websites such as Realtor.com and Zillow.

          Clear Cooperation Policy Remains – The NAR’s clear cooperation policy still requires that listings be placed in the MLS within one business day, but this new policy provides an added option for sellers.
          MLS Visibility- Despite the delayed marketing, the listing will still be available to other MLS participants and subscribers in the MLS portal, allowing them to share the property with their clients through emails, printouts, etc. Just not public marketing. Public marketing means any advertising of a property that reaches beyond the MLS. This includes posting on the MLS IDX feed, third-party sites like Realtor.com or Zillow, social media, public flyers, print ads, email blasts, or open houses promoted to the public.
          When a listing agent chooses the delayed marketing option, OBR MLS will automatically set the listing to remain delayed for 21 days. With the seller’s consent, the agent may adjust this date at any time. If no changes are made, the listing will automatically become active on the 22nd day.

       
      The following will be added to NAVICA MLS:
       

          Delayed Marketing Exempt Listing (y/n) 

       
      IF YOUR SELLER WANTS TO DELAY THEIR LISTING – GET DISCLOSURE SIGNED! AND CHECK YES!  MAKE SURE YOU DO NOT MARKET THE PROPERTY ONLINE!  SEE DISCLOSURE FROM ZILLOW.  NOTE: IF YOU DO, ZILLOW WILL NEVER PICK UP THE PROPERTY.
      FROM ZILLOW: “A listing marketed to any buyer must be available to every buyer,” Zillow said in an announcement reflecting its commitment to Clear Cooperation. The new standards will go into effect on both Zillow and Trulia…The property won’t be published on Zillow for the life of the listing.” 

          Delayed Marketing End Date

          IF Delayed Marketing Exempt Listing (y/n) is answered YES, this date will be used by 3rd parties who are restricted from showing the listing to determine "when" they can begin displaying it on their sites.
          This field will become mandatory if Delayed Marketing Exempt Listing (y/n) is answered YES, ensuring that a date is entered.

       

          The seller must sign the exempt listing disclosure.

      THE DISCLOSURE IS ATTACHED
       

          The new MLS Rule is listed below. 

       
       
       
      1.3: Multiple Listing Options for Sellers
       
      Office Exclusive: Where the seller has directed the listing broker to not publicly market their property and to not disseminate that their property it through the MLS to other MLS Participants and Subscribers, the Participant may then take the listing as an office exclusive exempt listing and such listing shall be filed with the MLS, subject to its local filing rules, but not disseminated to other MLS Participants and Subscribers.
       
      Delayed Marketing: Where the seller has directed the listing broker to delay the public marketing of their property through IDX and syndication for [insert local delayed period as set my MLS’s unfettered local discretion]. A delayed marketing exempt listing shall be filed with the MLS, subject to its local filing rules, and disseminated to other MLS Participants and Subscribers. The listing broker shall not be precluded from marketing the delayed marketing exempt listing in a matter consistent with the seller’s choice.
       
      Exempt Listing Disclosure: The filing of an exempt listing (office exclusive or delayed marketing) with the MLS must be pursuant to a certification, signed by the seller, obtained by the listing broker, which includes:

          disclosure about the professional relationship between the Participant and the seller;
          acknowledgement that the seller understands the MLS benefits they are waiving or delaying with the exempt listing, such as broad and immediate exposure of their listing through the MLS; and
          confirmation of the seller’s decision that their listing is not publicly marketed and disseminated by the MLS to other MLS Participants and Subscribers as an office-exclusive listing or that their listing will not have immediate public marketing through IDX and Syndication as a delayed marketing listing.

       
      Multiple Listing Options for Sellers requirements only apply to listing types that are subject to mandatory submission pursuant to the MLS local rules.
       
      Note 1: The Multiple Listing Options for Sellers policy is designed to give consumers greater choice and flexibility in marketing their homes for sale. Each MLS has the unfettered local discretion in determining what is most suitable for their marketplace regarding a Delayed Marketing Exempt listing which includes adopting “21” days or to not implement the Delayed Marketing aspects of the Multiple Listing Options for Sellers policy.
       
      Note 2: MLS Participants must distribute Office Exclusive listings through the MLS to other MLS Participants and Subscribers within (1) one business day after the listing has been publicly marketed. See Section 1.01, Clear Cooperation. M
  2. "Odessa MLS - Delayed Marketing Exemption" form has been added to Dotloop. 

Unlock MLS (Austin Board of REALTORS®)

  1. Resources Provided:

    1. We require Residential Resale and Farm/Ranch properties to be entered into the MLS within one business day of public marketing.

      Please note that we now offer flex listings compliant with the NAR Clear Cooperation Policy since a Flex Listing is published within the MLS for all broker agents to view and share with their clients. Below, I’ve shared the information on flex listings as well as the Unlock MLS rule regarding the Clear Cooperation Policy.

      Flex Listings Information - https://www.unlockmls.com/flex

      2.5 CLEAR COOPERATION.       - Within one (1) business day of marketing a property to the public, the listing broker must submit the listing to the MLS for cooperation with other MLS participants. Public marketing is engaging in any one or more of the following: flyers displayed in windows, yard signs, digital marketing on public-facing websites, brokerage website displays (including IDX and VOW), digital communications marketing (email blasts), multi-brokerage listing sharing networks, applications available to the general public, cooperation with other brokerages, or any substantively similar activity. Note: Exclusive listing information for the Residential and Farm/Ranch property types (excluding the following special listing conditions: auctions, foreclosures, and new construction) must be filed and distributed to other MLS Participants for cooperation under the Clear Cooperation Policy. This applies to listings filed under Section 2 and listings exempt from distribution under Section 2.7, and any other situation where the listing broker is publicly marketing an exclusive listing that is required to be filed with the service and is not currently available to other MLS Participants.


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