Adding Information About Brokerage Services (IABS) and Consumer Protection Notice to Your Email Signature (Texas Agents)

Adding Information About Brokerage Services (IABS) and Consumer Protection Notice to Your Email Signature (Texas Agents)

As a licensed real estate agent in Texas, the Texas Real Estate Commission (TREC) requires you to provide consumers with access to two important documents:

  1. Information About Brokerage Services (IABS) Form

  2. Consumer Protection Notice

These documents must be readily available and included in your digital communications, including your email signature and website.

1. What TREC Requires

  • IABS Form:

    • Must be provided to consumers at the first substantive communication about a real estate transaction.

    • In practice, this means every agent needs a working link in their email signature and on their website.

  • Consumer Protection Notice:

    • Must also be easily accessible on your website and linked in your email signature.

  • Format of Links:

    • The links must be active, working hyperlinks that go directly to the correct documents.

    • The text must clearly state:

      • “Texas law requires all license holders to provide the Information About Brokerage Services form to prospective clients.”

      • “Texas Real Estate Commission Consumer Protection Notice”

2. How to Add to Your Dalton Wade Email Signature

Step 2: Edit Your Signature

Here’s a sample compliant signature block:

Jane Smith, REALTOR®  
Dalton Wade Real Estate Group  
Phone: (123) 456-7890 | Email: jane@janesmith.com  

Texas law requires all license holders to provide the Information About Brokerage Services form to prospective clients.

Texas Real Estate Commission Consumer Protection Notice.


Note: The links must be clickable in your email client (Outlook, Gmail, etc.).

Step 3: Test Your Signature

  • Send yourself a test email.

  • Verify that both links are working properly.

3. Best Practices

  • Do not shorten links (bit.ly or tinyurl are not allowed).

  • Do not rename links with other wording (TREC requires the exact phrases).

  • Always keep them active — if you change email providers, be sure to re-add them.

  • Website compliance: Your personal/agent website, if you have one, must also display both links in a visible place (usually footer).

    • Related Articles

    • Email Addresses

      Dalton Wade Real Estate Group does not issue brokerage-provided email addresses to agents. This decision is intentional and designed to support agent independence, long-term brand stability, and regulatory compliance across multiple states. Agents ...

    • Setting Up An Email Signature In Google And Outlook

      Gmail / Google (Web Browser) 1) Open Gmail Settings Go to Gmail Click the gear icon (Settings) in the top right Click See all settings 2) Add Your Signature Stay on the General tab (it opens there by default) Scroll down to Signature Click Create new ...

    • Business Card Design - Compliance by State

      General Rule Across All States Every business card must include the brokerage name: Dalton Wade Real Estate Group or Dalton Wade, Inc. It must be clear, conspicuous, and in compliance with state advertising laws. Alabama - Source Alabama Code Section ...

    • Business Cards & Signage Guidelines (Branding & Advertising Compliance)

      If you have not ordered from our preferred vendor at Markful, agents must submit all business card and signage designs to Support for approval before ordering. This ensures your materials meet Dalton Wade branding standards and state advertising ...

    • Open House Policy – Dalton Wade Agents

      At Dalton Wade Real Estate Group, we want to ensure clarity and consistency when it comes to hosting open houses. Dalton Wade Agents Hosting Other Brokerages’ Open Houses Dalton Wade agents are permitted to host open houses for listings held by other ...