Here’s a practical seller intake checklist organized by category.
Get:
Full legal names of all owners
Copy of the deed
Property address (if assigned)
Parcel ID / Tax ID number
Legal description
Current property tax amount
Copy of latest tax bill
Whether property is held:
individually
LLC
trust
estate
Also verify:
Is there a mortgage or lien?
Any co-owners needing signatures?
Is probate involved?
Very important for land.
Ask for:
Existing survey
Boundary survey
Plat map
Acreage verification
Corner markers information
Any encroachments known by seller
Shared driveway or access agreements
If no survey exists, note that buyers may require one during due diligence.
One of the biggest land issues.
Determine:
Is access paved or dirt?
Public or private road?
Legal ingress/egress?
Easement access?
Recorded access agreement?
Maintained by county or privately maintained?
Ask seller:
“Can someone legally and physically access the property year-round?”
Critical for marketing.
Get:
Current zoning classification
County jurisdiction
Allowed uses
Minimum lot size
Building setbacks
Whether mobile homes are allowed
RV restrictions
Agricultural exemptions
Timber classification
Conservation restrictions
You may need to independently verify this with the county planning/zoning department.
Buyers always ask this immediately.
Determine availability of:
Power
Water
public
well needed
Sewer
public
septic needed
Internet/fiber
Gas
If septic:
Has a perc test been completed?
Any septic permits?
Ask for:
well reports
septic permits
soil studies
perc test documentation
Important for financing and usability.
Ask:
Flood zone status
Wetlands present?
Creek/pond/waterfront?
Soil issues?
Steep topography?
Timber value?
Environmental concerns?
Dumping or buried debris?
Protected species or conservation areas?
Useful documents:
FEMA map
soil reports
environmental reports
topo maps
Very important even for vacant land.
Obtain:
HOA information
Annual dues
CCRs (Covenants, Conditions & Restrictions)
Architectural requirements
Minimum build size
Time requirements to build
RV/camper restrictions
Livestock restrictions
Even “vacant” land may have improvements.
Ask about:
Fencing
Gates
Wells
Septic systems
Barns
Sheds
Culverts
Driveways
Clearing
Utilities already installed
Determine whether permits were obtained.
In Georgia, vacant land disclosures are still important even though many sellers believe “there’s nothing to disclose.”
Ask about:
Boundary disputes
Easement disputes
Access disputes
Flooding history
Illegal dumping
Environmental contamination
Prior failed perc tests
Unrecorded agreements
Neighbor issues
Use applicable Georgia REALTORS® forms for:
Seller’s Property Disclosure Statement
Community Association Disclosure
Lead-based paint disclosure if applicable improvements exist and qualify
Gather information to help market effectively.
Ask seller:
Best features of the land
Hunting/recreational use
Farming history
Timber value
Nearby attractions
School district
Whether property can be subdivided
Previous plans or engineering work
Also gather:
drone photos permission
gate codes
showing instructions
hunting lease information if occupied
Ideal “document package” from seller:
Deed
Survey
Plat
Tax bill
Perc test
Soil report
Septic permit
Well report
HOA docs
Easements
Restrictive covenants
Timber appraisal
Environmental reports
Existing site plans
Do not rely solely on seller representations.
Verify:
Zoning
Flood zone
Acreage
Road frontage
Utilities
Future land use
Access legality
Taxes
GIS mapping
Wetlands indicators
Use:
County GIS
Tax assessor
Planning & zoning department
FEMA flood maps
Utility providers
These questions often uncover hidden problems early:
“Has anyone ever tried to build on the property?”
“Has a perc test ever failed?”
“Are there any verbal agreements with neighbors?”
“Has anyone disputed the boundary lines?”
“Does the county maintain the road?”
“Are there any hunting leases?”
“Has timber ever been sold from the property?”
“Are there utilities at the road or actually on-site?”
A good sequence:
Seller intake interview
Collect documents
Verify zoning/use
Verify access
Pull GIS maps
Confirm utilities
Review flood/wetlands
Order drone photography
Install signage
Prepare land-specific marketing remarks
Pay especially close attention to:
Landlocked parcels
Failed septic suitability
Wetlands
Unrecorded easements
Incorrect acreage
Timber rights severed
Conservation easements
Shared private roads
Heirs/property title issues
These are common transaction killers if discovered late.